COVID-19

Event guidelines for your safety

Safety First

Africa Oil & Power’s top priority remains to keep our people, partners, and clients safe. Therefore, the dates of our scheduled events are subject to change as we monitor the global impact of COVID-19. Please check our website for updates and for your safety, click here to read our COVID-19 Event Guidelines.

Social & Physical DIstancing

REGISTRATION PROCESS

Pre-Registration

Online pre-registration will be required for all events to minimize queues and contact during the registration process. Over-the-counter registration or purchase of a delegate pass will not be possible.

Digital Credentials

A digital delegate pass will be issued on pre-registration. Your mobile device will serve as your “access card” and show guide to the event, and will enable access upon entry and exit. This will not replace the physical badges and lanyards.

Help Desk

If live assistance is required for registration, please adhere to social distancing for queuing with two-meter floor markers in place. Please arrive at the venue earlier than usual to allow time for safety protocol.

ENTERING THE VENUE

Temperature Checks

All delegates will be screened via contactless temperature checks prior to entering the venue through designated entrances. If a visitor is identified with a “high temperature” (above 99.5°F / 37.5°C), then he/she will be asked to wait for 2-5 minutes for the body temperature to cool down, after which a follow-up check will be conducted. If a high temperature remains, then the individual will be directed to an isolation room and emergency medical services will be notified in compliance with local health authority procedures.

Staggered admission

The number of attendees into the conference hall and/or exhibition may be restricted and/or divided into timed sessions to manage crowd density and better adhere to social distancing guidelines.

Entry and Exit

Please follow marked entry and exit points. Barcode/QR codes will be digitally scanned to allow entry.

During the Conference & Exhibition

Face Coverings

Face coverings are to be worn at all times when inside of the venue (i.e. Conference hall, Exhibition floor, Meeting rooms, etc.) Should a delegate fail to arrive with proper protective covering, a facemask will be provided.

Greetings and Handshakes

Please maintain social distancing when greeting. We recommend the elimination of handshakes and exchange of business cards, and encourage using alternative greetings, such as waves, nods or verbal acknowledgements.

Hand washing

Please engage in regular hand washing. We will also place hand sanitizer stations at key locations throughout the venue, with regular use encouraged.

Queuing

When queuing, please stand on the specified floor markers to ensure a minimum distance of two meters at all times. Seating Our event seating capacities will follow social distancing guidelines. Please adhere to all relevant signage.

Floor Plan

Delegate traffic flow through the venue may be restricted. Please adhere to all relevant signage, including when one-way directional arrows are indicated. The AOP floorplans always ensure ample space to safely move around.

Conference/Meeting rooms

All conference, meeting and break room seating will follow social distancing guidelines. Rooms will be cleaned between sessions.

Food & Beverage

Venues and catering partners will provide all food and beverage in a safe and clean manner. Please adhere to all relevant signage indicating limited seating and distanced tables.

Social & Physical DIstancing

Enhanced Venue Cleaning

Face Coverings

Face coverings are to be worn at all times when inside of the venue (i.e. Conference hall, Exhibition floor, Meeting rooms, etc.) Should a delegate fail to arrive with proper protective covering, a facemask will be provided.

Greetings and Handshakes

Please maintain social distancing when greeting. We recommend the elimination of handshakes and exchange of business cards, and encourage using alternative greetings, such as waves, nods or verbal acknowledgements.

Hand washing

Please engage in regular hand washing. We will also place hand sanitizer stations at key locations throughout the venue, with regular use encouraged.

Queuing

When queuing, please stand on the specified floor markers to ensure a minimum distance of two meters at all times. Seating Our event seating capacities will follow social distancing guidelines. Please adhere to all relevant signage.

Floor Plan

Delegate traffic flow through the venue may be restricted. Please adhere to all relevant signage, including when one-way directional arrows are indicated. The AOP floorplans always ensure ample space to safely move around.

Conference/Meeting rooms

All conference, meeting and break room seating will follow social distancing guidelines. Rooms will be cleaned between sessions.

Food & Beverage

Venues and catering partners will provide all food and beverage in a safe and clean manner. Please adhere to all relevant signage indicating limited seating and distanced tables.

Community & Emergency Response

Face Coverings

Face coverings are to be worn at all times when inside of the venue (i.e. Conference hall, Exhibition floor, Meeting rooms, etc.) Should a delegate fail to arrive with proper protective covering, a facemask will be provided.

Greetings and Handshakes

Please maintain social distancing when greeting. We recommend the elimination of handshakes and exchange of business cards, and encourage using alternative greetings, such as waves, nods or verbal acknowledgements.

Hand washing

Please engage in regular hand washing. We will also place hand sanitizer stations at key locations throughout the venue, with regular use encouraged.

Queuing

When queuing, please stand on the specified floor markers to ensure a minimum distance of two meters at all times. Seating Our event seating capacities will follow social distancing guidelines. Please adhere to all relevant signage.

Floor Plan

Delegate traffic flow through the venue may be restricted. Please adhere to all relevant signage, including when one-way directional arrows are indicated. The AOP floorplans always ensure ample space to safely move around.

Conference/Meeting rooms

All conference, meeting and break room seating will follow social distancing guidelines. Rooms will be cleaned between sessions.

Food & Beverage

Venues and catering partners will provide all food and beverage in a safe and clean manner. Please adhere to all relevant signage indicating limited seating and distanced tables.

Signage

Face Coverings

Face coverings are to be worn at all times when inside of the venue (i.e. Conference hall, Exhibition floor, Meeting rooms, etc.) Should a delegate fail to arrive with proper protective covering, a facemask will be provided.

Greetings and Handshakes

Please maintain social distancing when greeting. We recommend the elimination of handshakes and exchange of business cards, and encourage using alternative greetings, such as waves, nods or verbal acknowledgements.

Hand washing

Please engage in regular hand washing. We will also place hand sanitizer stations at key locations throughout the venue, with regular use encouraged.

Signage

Queuing

When queuing, please stand on the specified floor markers to ensure a minimum distance of two meters at all times. Seating Our event seating capacities will follow social distancing guidelines. Please adhere to all relevant signage.

Floor Plan

Delegate traffic flow through the venue may be restricted. Please adhere to all relevant signage, including when one-way directional arrows are indicated. The AOP floorplans always ensure ample space to safely move around.

Conference/Meeting rooms

All conference, meeting and break room seating will follow social distancing guidelines. Rooms will be cleaned between sessions.

Food & Beverage

Venues and catering partners will provide all food and beverage in a safe and clean manner. Please adhere to all relevant signage indicating limited seating and distanced tables.